Etiquette and Protocol
The purpose of the protocol is not to add unnecessary formality but to reduce confusion and ensure people feel comfortable. The Lord- Lieutenant represents Her Majesty The Queen. When the Lord- Lieutenant is attending an event in his official capacity in Gwent, he should be received with the same degree of etiquette and protocol as any member if the Royal Family.
Where the Lord Lieutenant is unable to attend and he is represented by his Vice Lord–Lieutenant or a Deputy Lieutenant, the same etiquette and protocol must be followed.
Addressing the Lord Lieutenant
The correct form of address for the Lord-Lieutenant is as follows:
- Written: Brigadier Aitken, Her Majesty’s Lord-Lieutenant of Gwent
- Salutation: Dear Lord- Lieutenant
- In a Speech: In the preamble the Lord-Lieutenant should be referred to as ‘Lord-Lieutenant. A speech might begin ‘Lord-Lieutenant, Ladies and Gentleman….’
- Conversation: Brigadier Aitken should be initially addressed as ‘Lord- Lieutenant’ and thereafter as Brigadier Aitken / Sir.
If the Lord- Lieutenant is represented by his Vice Lord-Lieutenant or a Deputy Lieutenant, the above should be adapted accordingly i.e. ‘Dear Vice Lord-Lieutenant/ Deputy Lord-Lieutenant
If hosts have any queries or questions in relation to the etiquette and protocols for a visit by the Lord-Lieutenant they should contact the Lord-Lieutenants Office
A space should be reserved for his car as close as possible to the entrance when the Lord- Lieutenant is attending an event in uniform.
The Lord Lieutenant should be met on arrival by the host and escorted from the entrance door to his seat
In a church the Lord-Lieutenant should be in a front pew on the left in the first seat adjacent to the aisle (the Mayor if present should be ditto on the right).
For funerals if the family is on the left the Lord- Lieutenant sits on the right side at the front and on the aisle edge.
At other functions the Lord- Lieutenant should be seated in the same place as you would seat a member of the Royal Family: Simply as the principal guest.
At funerals, the Lord- Lieutenant or his representative (unless attending in a personal rather than official capacity) always enters the church last (2 minutes before the start of the service and before the coffin), and always leaves straight after the family.
For other church services, the Lord- Lieutenant or his representative enters last (after the Mayor but before the clergy/choir) and leaves first (before the Mayor but after the clergy/choir).
Lord-Lieutenant`s spouse, if attending, should be seated next to the Lord-Lieutenant, and enter & depart with him.
Frequently Asked Questions
What does the Lord-Lieutenant do?
The Lord-Lieutenant is Her Majesty’s Representative in a ceremonial county and he is charged with the following responsibilities:
- Royal visits – receiving members of the Royal Family at visits and helping to organise said visits;
- Honors and awards – promoting national honours and awards, organising the presentations of the British Empire Medals to local recipients, validating local nominations, supporting The Queen’s Awards for Enterprise and Voluntary Service;
- Military liaison – supporting the local military (Regulars, Reserves and Cadets) in conjunction with Reserve Forces’ and Cadets’ Association, of which the Lord-Lieutenant is President;
- Civic and charity support – working closely with elected representatives to pursue mutually beneficial objectives; and
- Community engagement – encouraging and supporting positive community cohesion and engagement.
Who takes precedence?
The Lord-Lieutenant takes precedence over all civic dignitaries at an event or function and will be treated as if Her Majesty were present at the occasion.
Is being a Lord-Lieutenant an honour?
Yes it is, but it is one which brings with it service and duties.
How long does a Lord-Lieutenant’s appointment last?
A Lord-Lieutenant serves until his or her 75th Birthday.
How does one get appointed as a Lord-Lieutenant?
The Sovereign, on the recommendation of the Prime Minister, appoints Lord-Lieutenants. The role is non-political.
Who is eligible for appointment as a Lord-Lieutenant?
Anybody, but they must clearly have given service to their local community and live near enough to their county or area to know it well and carry out their functions in it effectively.
How much is the Lord-Lieutenant paid?
The Lord-Lieutenant is not paid. It is a voluntary position, like that of Vice Lord-Lieutenant and Deputy Lieutenant.
Will the Lord-Lieutenant be able to attend my event?
The Lord-Lieutenant has a very busy work schedule but consideration will be given to attending events when possible. In the first instance please write to or email the Lieutenancy Office: LLGwent@monmoutshire.gov.uk
How can I correspond with the Lord-Lieutenant?
You can contact the Lord-Lieutenant via the Lieutenancy Office: LLGwent@monmouthshire.gov.uk
When was the Gwent Lieutenancy founded?
The office of Lord Lieutenant of Gwent was created on 1 April 1974 as the Monarch’s representative covering the newly formed administrative county of Gwent. The existing Lord Lieutenant of Monmouthshire became the first Lord Lieutenant of Gwent.Following the abolition of Gwent in 1996 by the Local Government (Wales) Act 1994, the area was redefined as a preserved county.
How many people are in the Gwent Lieutenancy?
The Lieutenancy includes the Lord-Lieutenant, the Vice Lord-Lieutenant, 27 Deputy Lieutenants and the Clerk and Deputy Clerk. Deputy Lieutenants can put “DL” after their names.
How can I arrange a Royal visit?
Please contact the Lieutenancy Office: LLGwent@monmouthshire.gov.uk
How should I address members of the Royal Family?
- For The Queen: Your Majesty on the first occasion and Ma’am thereafter.
- Other female members of the Royal Family who hold the title Her Royal Highness: Your Royal Highness on the first occasion and then Ma’am.
- For male members of the Royal Family who hold the title His Royal Highness: Your Royal Highness on the first occasion and Sir thereafter.
How can I nominate someone for an honour?
The honours system recognises people of outstanding merit, and those who have committed themselves to service to the nation and to their communities. You can submit a nomination at any time. Find out more about the honours process by going to: https://www.gov.uk/honours/overview. Applications can also be made through the Lord-Lieutenant.
How can I apply for, or nominate, an organisation for a Queen’s Award?
The Queen’s Award for Voluntary Service is awarded for outstanding achievement by groups who regularly volunteer their own time to enhance and improve the lives of others. To find out more visit the Queen’s Award for Voluntary Service website: https://www.gov.uk/queens-award-for-voluntary-service. The Queen’s Award for Enterprise are the UK’s top awards for business performance. They are presented in three categories:
- international trade;
- innovation; and
- sustainable development.
More details can be found at: https://www.gov.uk/queens-awards-for-enterprise
How can I attend or nominate someone for one of The Queen’s Garden Parties?
How does The Queen know when to send birthday cards when someone reaches 100 or a special Wedding Anniversary?
You can complete a form via the British Monarchy website at: http://www.royal.gov.uk/HMTheQueen/Queenandanniversarymessages/Anniversarymessages To find out more about The British Monarchy visit: http://www.royal.gov.uk.