Privacy Policy & Terms and Conditions

Privacy Policy

This notice was last updated on 16 March 2021

Our goal is to ensure that we adhere to a robust privacy policy. We collect information specifically for the following purposes:

  • to help us make the site work better for you
  • so that we can contact you when you ask us to do so

 

This website uses links to and from other organisations. We want to make it clear that this privacy policy (the one you are reading) relates to www.lordlieutenantofgwent.co.uk only.

Your privacy is important to The Lord Lieutenant of Gwent and in line with General Data Protection Regulations (GDPR) we have developed a Privacy Notice that covers why we collect and use your information. This privacy notice ensures that your personal data will be processed fairly and lawfully and in a transparent manner.

Please take a moment to familiarise yourself with our privacy practices.

 

Why we collect and process the data collected

The Lord Lieutenant of Gwent will be the Data Controller for the personal data you provide on the website. The purpose of collecting this data is for us to be able to accept your comments via the webform and to improve your experience as described in the Cookies section of our Ts&Cs.

 

Who will have access to your data

Monmouthshire County Council deliver the www.lordlieutenantofgwent.co.uk website. This means that Monmouthshire County Council are a data processor for www.lordlieutenantofgwent.co.uk. For this reason, Monmouthshire County Council are able to view collected data during processing, and have permission to use this data when the law allows and in accordance with their own privacy policies to deliver www.lordlieutenantofgwent.co.uk. You can view Monmouthshire County Council’s Privacy Policy here: https://www.monmouthshire.gov.uk/your-privacy/.

 

How long are your details kept

Your details will be retained on the The Lord Lieutenant of Gwent database until you require them to be removed and decide you no longer need to access the information.

 

Your rights

Under the data protection legislation, you have the right:

  • to access the personal data that The Lord Lieutenant of Gwent holds on you
  • to require us to rectify inaccuracies in the personal data that The Lord Lieutenant of Gwent holds on you
  • to (in certain circumstances) object to or restrict processing
  • to request (in certain circumstances) your data to be ‘erased’
  • to lodge a complaint with the Information Commissioner’s Office (ICO) who is our independent regulator for data protection

 

The contact details for the Information Commissioner’s Office are:

Customer Contact

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 01625 545 745 or 0303 123 1113

Website: www.ico.org.uk

 

For help with any of the above rights then please contact The Lord Lieutenant of Gwent at LLGwent@monmouthshire.gov.uk

 

Changes to this policy

The Lord Lieutenant of Gwent may make changes to this privacy policy at any time. Changes will be posted here and are effective immediately. When changes occur to this policy we will contact you on the email address we have recorded in your account to enable you to review the new version.

 

For further information on your information rights, please contact Clerk to the Lord Lieutenant – cathsaunders@monmouthshire.gov.uk

 

Cookies are used on this site

We collect the following information from people visiting the website:

  • the questions, queries and feedback people leave, including your email address if you send us an email
  • brief personal and business details (your name, business name, email address)
  • visitors’ IP addresses, and details of which browser they used (this information is collected as part of data processing and is not used for any purpose by any data processor, including The Lord Lieutenant of Gwent)
  • information on how people use the site, using cookies and page tagging techniques

 

If you contact us via email or via webforms, we will keep a record of your message.

All data will be retained indefinitely unless you request its removal. You have the right to withdraw consent and request that your data be removed at any time, and you can do this by contacting the Clerk to the Lord Lieutenant – cathsaunders@monmouthshire.gov.uk

 

More about cookies

The Lord Lieutenant of Gwent uses small data files stored on your computer called ‘cookies’. Most websites do this. They help us improve the website experience for you.

Any information we collect is used to:

  • improve the content and design of the website
  • contact you (with your permission) to respond to feedback
  • contact you through our newsletters (with your permission) to send you information

 

We will not share your information with other organisations for marketing, market research or commercial purposes, and we don’t pass on your personal information to any other website.

 

Website Terms and Conditions

www.lordlieutenantofgwent.co.uk, known as Lord Lieutenant of Gwent, is managed by Monmouthshire County Council, referred to as ‘We’ below. In entering this site you as a user (‘You’) are accepting these terms and conditions. This page was last updated on 16 March 2021.

 

We can be contacted at:

 

County Hall
Y Rhadyr
Usk
Monmouthshire
NP15 1GA

LLGwent@monmouthshire.gov.uk

 

www.lordlieutenantofgwent.co.uk website is available for your personal use and viewing. The access and use of www.lordlieutenantofgwent.co.uk featuring these terms and conditions constitutes your acceptance of these terms and conditions. They take effect from the date on which you first use this website.

You agree to use this site only for lawful purposes, and in a manner that does not infringe the rights of, or restrict or inhibit the use and enjoyment of, this site by any third party. Such restriction or inhibition includes, without limitation, conduct which is unlawful, or which may harass or cause distress or inconvenience to any person, and the transmission of obscene or offensive content or disruption of normal flow of dialogue within this site.

You are prohibited from posting or transmitting via this website any unlawful, defamatory, obscene, offensive or scandalous material, or any material that constitutes or encourages conduct that would be considered a criminal offence, likely to give rise to civil liability or otherwise violates any law. We will fully co-operate with any law enforcement authorities or court order lawfully requesting or directing us to disclose the identity of anyone posting any such information or materials on this website.

 

Linking to and from lordlieutenantofgwent.co.uk

We welcome and encourage other websites to link to the information that is hosted on these pages, and you don’t have to ask permission to link to www.lordlieutenantofgwent.co.uk.

However, we don’t give you permission to suggest that your website is associated with, or endorsed by www.lordlieutenantofgwent.co.uk.

Where our site contains links to other sites and resources provided by third parties, these links are provided for your information only. We have no control over the contents of those sites or resources and accept no responsibility for them or for any loss or damage that may arise from your use of them.

 

Using www.lordlieutenantofgwent.co.uk content

The names, images and logos identifying The Lord Lieutenant of Gwent are proprietary marks of The Lord Lieutenant of Gwent. Copying or use of the logo and/or any other third party logos accessed via this website is not permitted without prior approval from the relevant copyright owner.

Requests for permission to use The Lord Lieutenant of Gwent logo should be directed to Clerk to the Lord Lieutenant via the email address cathsaunders@monmouthshire.gov.uk.

 

Disclaimer

The www.lordlieutenantofgwent.co.uk website and all featured material is provided ‘as is’, without any representation or endorsement made and without warranty of any kind whether express or implied, including, but not limited to, the implied warranties of satisfactory quality, fitness for a particular purpose, non-infringement, compatibility, security, completeness and accuracy.

We do not warrant or represent that the functions contained in the material available on this site will be uninterrupted or error-free, that defects will be corrected, or that this site or the server that makes it available are free of viruses or represent the full functionality, accuracy or reliability of the materials.

In no event will we be liable for any expense, loss or damage including, without limitation, indirect or consequential loss or damage, or any expense, loss or damage whatsoever arising from use, or loss of use, of data, or loss of profits, arising out of or in connection with the use of the www.lordlieutenantofgwent.co.uk or reliance on its content.

No data transmission over the internet can be guaranteed as totally secure. Whilst we strive to protect such information, we do not warrant and cannot ensure the security of any information which you transmit to us. Accordingly, any information which you transmit to us is transmitted at your own risk.

www.lordlieutenantofgwent.co.uk is not a substitute for independent professional advice and users should obtain any appropriate professional advice relevant to their particular circumstances.

The material on this website may include the views or recommendations of third parties, which do not necessarily reflect the views of The Lord Lieutenant of Gwent, or indicate its commitment to a particular course of action. We assume no responsibility or liability arising in respect of any such third party material.

 

Governing law

These terms and conditions shall be governed by and construed in accordance with the laws of England and Wales. Any dispute arising under these terms and conditions shall be subject to the exclusive jurisdiction of the courts of England and Wales.

 

Virus protection

We make every effort to check and test material at all stages of production. You must take your own precautions to ensure that the process which You employ for accessing this website does not expose You to the risk of viruses, malicious computer code or other forms of interference which may damage your own computer system. It is always wise for You to run an anti-virus program on all material downloaded from the internet.

We cannot accept any responsibility for any loss, disruption or damage to your data or your computer system which may occur whilst using material derived from this website.

 

Variation

We may at any time revise these terms and conditions without notice. Please check regularly. Continued use of the www.lordlieutenantofgwent.co.uk website after a change has been made is your acceptance of the change.

 

General

We accept no liability for any failure to comply with these terms and conditions where such failure is due to circumstance beyond our reasonable control. If We waive any rights available to us under these terms and conditions on one occasion, this does not mean that those rights will automatically be waived on any other occasion. If any of these terms and conditions are held to be invalid, unenforceable or illegal for any reason, the remaining terms and conditions shall nevertheless continue in full force.

 

Connecting to other websites

This site contains links to and from websites of other organisations. We should make it clear that this privacy policy (the one you’re reading) only applies to this www.lordlieutenantofgwent.co.uk site.

 

Following a link to another website

If you go to another website from this one, please read the privacy policy on that website if you want to know what it does with your information.

 

Following a link to lordlieutenantofgwent.co.uk from another website

When you come to www.lordlieutenantofgwent.co.uk from another website, we may get personal information about you from the other website. You should read the privacy policy of websites you visit that link you towww.lordlieutenantofgwent.co.uk if you want to know about this.

 

Linking to and from www.lordlieutenantofgwent.co.uk

The Lord Lieutenant of Gwent welcomes and encourages other websites to link to the information that is hosted on these pages, and you don’t have to ask permission to link to it. However, we don’t give you permission to suggest that your website is associated with, or endorsed by, The Lord Lieutenant of Gwent.

 

Where our site contains links to other sites and resources provided by third parties, these links are provided for your information only. We have no control over the contents of those sites or resources, and accept no responsibility for them or for any loss or damage that may arise from your use of them.